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Company Name: Ambitek Limited (‘the Company')
Company Contact details: Mrs. Nurjis Ahmed
Data Protection Officer
Ambitek Limited
24 Church Street
Eccles
Manchester
M30 0DF
Document DP5C Privacy Notice (including for use on the company website)
Topic:  Data protection
Date: 

25/05/2018

Version: 1.01

The Company is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

You may give your personal details to the Company directly, such as on an application or registration form or via our website, or we may collect them from another source such as a jobs board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with this privacy statement. At all times we will comply with current data protection laws.

Contents

  1. Collection and use of personal data
    1. Purpose of processing and legal basis
    2. Legitimate interest
    3. Statutory/contractual requirement
    4. Recipients of data
  2. Information to be provided when data is not collected directly from the data subject
    1. Categories of data
    2. Sources of data
  3. Data retention
  4. Your rights
  5. Cookies
  6. Log files
  7. Links to external sites
  8. Sale of the business
  9. Data security
  10. Changes to this privacy statement
  11. Complaints or queries

Collection and use of personal data

  1. Purpose of processing and legal basis
    The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

    If you have opted-in we may also send you marketing information and news via email/ text. You can opt-out from receiving these at any time by emailing when you receive these communications from us.

    In some cases we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

    We must have a legal basis to process your personal data. The legal bases we rely upon to offer our work-finding services to you are:
    • Your consent
    • Where we have a legitimate interest
    • To comply with a legal obligation that we have
    • To fulfil a contractual obligation that we have with you
  2. Legitimate interest
    This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us.  Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:
    • Managing our database and keeping work-seeker records up to date;
    • Providing work-finding services to you and our clients;
    • Contacting you to seek your consent where we need it;
    • Giving you information about similar products or services that you have used from us recently;
  3. Statutory/contractual requirement
    The Company has certain legal and contractual requirements to collect personal data (e.g. to comply with the Conduct of Employment Agencies and Employment Businesses Regulations 2003, immigration and tax legislation, and in some circumstances safeguarding requirements.) Our clients may also require this personal data, and/or we may need your data to enter into a contract with you. If you do not give us personal data we need to collect we may not be able to continue to provide work-finding services to you.
  4. Recipient/s of data
    The Company will process your personal data and/or sensitive personal data with the following recipients:
    • Clients (whom we may introduce or supply you to)
    • Former employers whom we may seek references from
    • Payroll service providers who manage payroll on our behalf or other payment intermediaries whom we may introduce you to
    • Other recruitment agencies in the supply chain
    • The Recruitment & Employment Confederation
    • Our Insurers
    • Our Legal Advisers
    • Our CRM Providers
    • Our Group Companies
    • Government, Law Enforcement Agencies and other regulators

Information to be provided when data collected not from the data subject

  1. Categories of data: The Company has collected the following personal data on you:

    Personal data:
    • Name, Job Title, Address, Mobile Number, Email Address, Preferences, Interests
    • PAYE Details such as National Insurance Numbers and Tax Codes
    • Limited Company Ownership Details
    • Nationality for Right to Work in the UK purposes
    • Curriculum Vitae Data
  2. Source of the personal data:
    The Company has sourced your personal data through one or a number of the sources below:
    • Ambitek Website, CV Library, Monster, Total Jobs, Jobsite, Reed, Sourcebreaker, LinkedIn and Findajob
    • Job Application
    • A former employer
    • A referee whose details you previously provided to us  
    • Cookies
    • Referral

    This information did not come from a publicly accessible source.

Data retention

The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time. For example, the Conduct of Employment Agencies and Employment Businesses Regulations 2003, require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation. This is currently 3 to 6 years.

Where the Company has obtained your consent to process your personal data, we will do so in line with our retention policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data.

Your rights

Please be aware that you have the following data protection rights:

  • The right to be informed about the personal data the Company processes on you;
  • The right of access to the personal data the Company processes on you;
  • The right to rectification of your personal data;
  • The right to erasure of your personal data in certain circumstances;
  • The right to restrict processing of your personal data;
  • The right to data portability in certain circumstances;
  • The right to object to the processing of your personal data that was based on a public or legitimate interest;
  • The right not to be subjected to automated decision making and profiling; and
  • The right to withdraw consent at any time.

Where you have consented to the Company processing your personal data, you have the right to withdraw that consent at any time by contacting Nurjis Ahmed. Please note that if you withdraw your consent to further processing that does not affect any processing done prior to the withdrawal of that consent, or which is done according to another legal basis.

There may be circumstances where the Company will still need to process your data for legal or official reasons. Where this is the case, we will tell you and we will restrict the data to only what is necessary for those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

Mrs. Nurjis Ahmed
Data Protection Officer
Ambitek Limited
24 Church Street
Eccles
Manchester
M30 0DF 

T: 0161 850 0834
E: 

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

Cookies

We may obtain data about you from cookies. These are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. Cookies also enable us to deliver more personalised content.

The table below explains the cookies we use and why.

Cookie Name

Purpose

ASPSESSIONID...

Session cookie: if you are a registered member then when you login you will have a cookie set for the length of time you are logged into the site (a session cookie). This will be removed once you log out of the site.

We need this cookie so that we know whether you are a registered member and have the correct access to the site.

You may have multiple session cookies generated by our site depending on what you are doing on the site. All session cookies generated by us will have a name that begins "ASPSESSIONID".

EUCookie

EU law requires that sites inform you if they use cookies. On our site we display a bar when you first visit the site explaining that we use cookies and giving you a link to this page for more information. Once you have clicked on the bar to accept the use of cookies the bar is no longer displayed when you visit the site. We use the "EUCookie" to record that you have accepted the use of cookies and therefore no longer need to show you the cookie message each time you visit the site.

Cookies

This is a very simple cookie that records whether or not cookies are enabled so that we can tailor your user experience accordingly.

Candhistory

This stores a list of saved search results. It is only applicable to users who are logged in as 'client' users and will not be generated for any other uses.

Jobhistory

This stores a list of saved search results. It is only applicable to users who have saved jobs on the search results pages and will not be generated for any other uses.

SelectedItems

Stores criteria selections in checkbox lists (i.e. when posting a job or saving a search).

Enhanced

When you access the site we run some simple tests to determine what level of features your browser supports. We store the level in this cookie so that we can tailor your user experience accordingly.

_utma

Used to distinguish users and sessions. The cookie is created when the javascript library executes and no existing __utma cookies exists. The cookie is updated every time data is sent to Google Analytics.

_utmb

Used to determine new sessions/visits. The cookie is created when the javascript library executes and no existing __utmb cookies exists. The cookie is updated every time data is sent to Google Analytics.

_utmc

Not used in ga.js. Set for interoperability with urchin.js. Historically, this cookie operated in conjunction with the __utmb cookie to determine whether the user was in a new session/visit.

_utmt

Used to throttle request rate.

_utmz

Stores the traffic source or campaign that explains how the user reached your site. The cookie is created when the javascript library executes and is updated every time data is sent to Google Analytics.

NID

Registers a unique ID that identifies a returning user's device. The ID is used for targeted ads.

CONSENT

This cookie is used by Google to keep a track of user conversions, store preferences and use those preferences to serve (or not serve) advertising around the web, based on user interests and engagement.

Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies click here. Please note that in a few cases some of our website features may not function if you remove cookies from your browser.

Log Files

We use IP addresses to analyse trends, administer the site, track users' movements, and to gather broad demographic information for aggregate use. IP addresses are not linked to personally identifiable information.

The Company's website may contain links to other external websites. Please be aware that the Company is not responsible for the privacy practices of such other sites. When you leave our site we encourage you to read the privacy statements of each and every website that collects personally identifiable information. This privacy statement applies solely to information collected by the Company's website.

Sale of business

If the Company's business is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

Data Security

The Company takes every precaution to protect our users' information. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online and onsite.

Only employees who need the information to perform a specific job (for example, consultants, our accounts clerk or a marketing assistant) are granted access to your information.

The Company uses all reasonable efforts to safeguard your personal information. However, you should be aware that the use of email/ the Internet is not entirely secure and for this reason the Company cannot guarantee the security or integrity of any personal information which is transferred from you or to you via email/ the Internet.

If you share a device with others we recommend that you do not select the “remember my details” function when that option is offered.

If you have any questions about the security at our website, you can email Adam Newcombe, .

Changes to this privacy statement

We will update this privacy statement from time to time. We will post any changes on the statement with revision dates. If we make any material changes, we will notify you.

Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact:

Mrs. Nurjis Ahmed
Data Protection Officer
Ambitek Limited
24 Church Street
Eccles
Manchester
M30 0DF

T: 0161 850 0834
E:

You also have the right to raise concerns with Information Commissioner's Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Privacy Policy

What Candidates Say

I'd also like to take the chance to thank you for all your help during my time with Ambitek. I have always been paid on time and any worries I had were sorted out incredibly quickly either by yourself or your colleagues. Thank you for making my time as a contractor as painless as possible. I would certainly have no qualms about being employed by your agency again sometime in the future. Although obviously not any time soon!!!!

I contacted Ambitek last year about employment. They quickly responded and helped me get a job! I now have a full time job thanks to Ambitek and their staff. They have always paid me on time and have always been there to help me if I needed any advice! Now me and my family are doing great all thanks to Ambitek.

"Hi, hope your all set for Xmas just wanted to say thanks to you and all the staff at Ambitek. You have all been ace this year sorting out my wages and holiday pay and the rest, it's been a real pleasure working for you this year and can't thank you enough for getting me the job in the first place it really pulled me out of it when I was down and to say I appreciate it is an understatement

Hi, thank you for having me work for Ambitek, it’s been a pleasure

Hi, just wanted to say thank you for all your help placing me, as today I signed a permanent contract. The agency have been fantastic and in the future I wouldn't hesitate in contacting you if I need a job or recommending you to others. Once again, thank you and I would like to wish you all the best for the future. (One happy customer!)

Hi, don't know if they informed you but I got a full time contract this week, thanks to you and your team for everything mate I'd be nowhere without Ambitek.

Wish everyone looked after us like you.

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